Career Vacancy : Plan International Job description
Employment Opportunity : Regional Security Advisor Job Recruitment
Regional Security Advisor, Regions of Eastern and Southern Africa and Middle East (RESA-ME)
Location: Nairobi, 110, KE
Company: Plan International
Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation.
Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalised and most often left behind.
We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organisation is transforming itself to meet this enormous challenge everywhere we work.
Title: Regional Security Advisor, Regions of Eastern and Southern Africa and Middle East (RESA-ME)
Functional Area: Technical advise
Reports to: Regional Director
Location: Any of the COs in the region
Travel required: 60 percent
Effective Date: 01 March 2019
Role Purpose: The Regional Security Adviser, (RESA-ME) will oversee, contribute towards, promote and implement the global security strategy, policies and guidelines in conjunction with (and in consideration of) Plan’s Global Security Policy, Security Standards and Security Plans for all Plan Offices in RESA-ME, and other designated entities (includes RO, Country Offices (CO), National Offices(NO)).
The Regional Security Adviser proactively provides advice, support, instruction and training to all Plan offices in the region on security issues and is the technical supervisor of all security appointments within the region.
- Provide an objective overview of security trends and issues across RESA-ME, which is not influenced or muddled by vested interests, office politics or unclear, complex accountability and reporting lines.
- Maintain an appropriate level of independence to intervene in situations where CO level security management needs support, goes off track, and is available to deploy rapidly when necessary.
- Ensure that the responsibilities and deliverables of the role are feasible/achievable.
- Possess the necessary skills, experience and attributes to foster a security culture and maintain the active engagement and respect of peers, technical subordinates, and management.
Dimensions of the Role
- Provides regular objective contextual and compliance reports and other security intelligence to the senior regional management.
- Manages the regional budget for security operations/program assistance to countries within the region in collaboration with other Plan regional colleagues.
- Mentors and builds capacity of all full time country security appointments and all country Security Focal Points (SFPs) throughout the region directly/through their line managers/Country Directors (CDs).
- Ensures efficient communication lines are established and maintained between all country security appointments and/or CDs, especially in emergency situations.
- Supports the identification of and the mitigation of potential security risks to staff, assets and operational/program security.
- Monitors & supports Country Offices compliance with global and/or regional security, policy, procedures and guidelines.
- Provides analysis of security related issues and data and their implications to Plan Regionally.
- Effectively represents Plan Regionally on matters relating to Security and assists countries to develop effective security networks & responses relevant to their context.
- Responsible for rolling out any global security initiatives or standards within the region and to be an effective liaison point for the global Head of Security and other Regional Security Advisers.
- Carry out security assessments prior to Plan opening operations in a new country in the region.
- Is the technical supervisor of all security appointments, including emergency roster security deployments within the region and provides consistent guidance based on current security policy and procedures to ensure uniformity of practice across all countries.
- Oversee the maintenance and development of the regional security intranet security workspace and ensure regular current data is available for upload to PlaNET.
- Maintain records of security-related training programmes across the region to ensure and oversee regional staff security training needs are being planned for and achieved.
- Provides security advice and support to RESA-ME countries.
Regional Context Analysis (and early warning):
- Provide contextual analysis of localised and regional security situations and incidents along with appropriate advice to regional and country management based on credible information.
- Understand the salient issues for the country teams within the region and update both country and regional management, as the contexts dictate, as part of a regional early warning system.
Liaison and Networking:
- Monitor and provide support/reporting on government/UN/NGO field security initiatives as required.
- Identify, create and maintain a security network with INGO/UN and other security specialists in the region and assist countries to do the same.
- In consultation with the global Head of Security, liaise with other NGOs, the UN, government departments, donors and others in regard to security.
- Participate in the Region’s ROMT as needed and liaise with operations team to provide feedback appropriate to the Region’s security needs.
Security Management Planning:
- Assure that each country has at least basic and current Minimum Operating Security Standards (MOSS) and support the development and maintenance of comprehensive Country Security Plans and that each is reviewed at least once every 12 months.
- Follow Global Hub (GH) security management planning guidance for field security plans to assure thoroughness and consistency throughout Plan structures.
- Provide written feedback to all Plan offices/entities as they develop and/or revise their security procedures.
- Request and ensure appropriate revisions when there is a significant change in the security environment either nationally, regionally or globally.
- Assist the Regional Director to manage the regional Security Risk Register and follow up on the implementation of required actions to mitigate any risks.
Security Risk Assessments:
- Oversee and or conduct and validate field security risk assessments, directly or through CO Security appointments, examining Plan’s procedures, resources, assets, compounds, international residences, field sites and projects and submit mitigation recommendations as appropriate.
- When approved, monitor the implementation of same.
Security Orientation & Training:
- Monitor compliance related to all MOSS requirements related to staff/visitor/contractors travel and security briefings.
- Monitor procedures are in place at CO level to assure that each new employee – international and/or national – receives a Security briefing including personal security and reference to relevant MOSS.
- Develop external professional accreditation for full-time Security personnel within the region.
- Develop directly, and help countries to produce/procure, security training and briefing tools to ensure compliance with Plan MOSS and the maintenance of security best practices.
- Host and physically deliver a security training programme once annually (principally training in Plan’s security policy, procedures & risk assessment processes) that has the potential to reach the maximum number of national and international staff across the region.
- Working closely with HR oversee the development of records of staff security training and liaising with CO teams to ensure adequate planning and provision is made to meet this MOSS requirement reporting at/and international at least quarterly on said training to regional and global management.
- Assist country/national offices in arranging security training workshops.
- Monitor training is up-to-date in ‘Hot Spot’ countries and countries with fluctuating security phase levels
- Co-host with at least one other Plan regional security colleague to provide security training in their region, preferably on a quid pro quo basis.
Advisory & Monitoring Services:
- Act as lead and monitor/be consulted/included in all communications from the region related to security incidents and planning.
- Provide timely feedback to questions raised from the field/any country and develop/maintain a database of security incidents with the active assistance of country security appointments/management.
- Make regular visits annually (or as needed) to all countries in the region to monitor security preparedness and field training. Provide a follow-up report with clear recommendations after each visit.
- Generate activity reports on security, including database analyses, new threats, responses and vulnerabilities and any relevant lessons learned from security and safety incidents.
- Provide timely, concise and clearly articulated quarterly security management compliance reports to RO & IH senior management
Contingency Planning and Crisis Management:
- Provide security input into developing contingency plan for Regional Office (RO).
- As required, respond to, support and advise the Regional Director (RD), Sub regional Directors (SRDs) and CDs during security/safety or humanitarian emergencies, serving on a Senior Management Crisis Team.
- Assist country entities to develop and test contingency plans and systems.
- Oversee and manage the security incident reporting criteria in line with Global Policy & procedures.
- Ensure Gender and Child Protection (CP) are integrated in all Security related programming.
- Fulfil Plan’s CP policy requirement professionally and technically.
- Be prepared to perform other emergency duties that may be assigned from time to time.
- Responsible for ensuring there is understanding at CO and RO level of Security section of Plan’s Disaster Manual and that the procedures outlined therein are adhered to in the event of a disaster.
Indicators for Success
- Ensures that the Region is well prepared to deal with security crises and develop mechanisms to test and provide assurance on this.
- Plan is invited to take part in crucial security meetings at national and regional level.
- Internal and external security and safety is improved and measurable.
- All staff are aware Plan’s global security policy & procedures and have access to global and local guidelines to ensure they feel confident in performing their duties.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
- Maintains regular contact with country SFPs/SRDS/CDs, and/or their designates to provide support and guidance.
- Ensures frequent contact and engagement with Plan’s global security team and Director of Safety & Security at the Global Hub taking responsibility for the development and roll out of agreed strategies, procedures and other jointly owned objectives within the global security team.
- Offer technical support and guidance for the understanding and implementation of quality and sustainable Security programs and to remain updated on organisational security issues at all times.
- Regular contact with the Sub Regional Directors for leadership support in the delivery of the role.
- There is medium contact with national, regional and IH program team members and other external stakeholders to develop and implement programs to support the fulfilment of Plan’s Security strategy.
- There is medium to high contact with other staff in the Regional Office to foster understanding and support in the delivery of the organisation’s business goals, particularly the Regional Administrator (Risk), People and Culture (Health and Safety – H&S) and Disaster Risk Management (DRM).
- There is medium to high contact with security networks and security intelligence reports nationally/regionally/internationally (United Nations/Security service providers, other humanitarian agencies, INSO/NGO Forums, IAWG Security function etc) for effective collaboration and representation of Plan’s interests.
Technical expertise, skills and knowledge
- Demonstrable knowledge and practical work experience, preferably with non-profit or NGO within international humanitarian assistance programs, with proven capabilities in planning, organising and executing security operations in the field between of 7-10 years.
- At least 5 years of relevant experience within Eastern & Sothern Africa and Middle East.
- In depth knowledge or work experience in post-conflict and/or complex emergency environment.
- Deep and clear understanding of humanitarian principles, codes of conduct and ideally, specific sub-sector work: protection, health, shelter, linked to INGO field operations contexts.
- Good understanding and experience in neutrality in local conflicts and conflicting parties – interaction with all parties and maintaining a position of (humanitarian) neutrality is a necessity of the role.
- Police/military experience within peace-keeping settings will be an added advantage.
- In depth knowledge in Security, Social Sciences, International Development or related fields.
- Demonstrable experience in security report writing and analysis (sample will be requested).
- Demonstrable practical experience in security management, training or analysis role in a relevant organisational setting.
- Advanced level knowledge of communications technology, including VHF, HF radio systems, satellite communications, cell phone mediums, etc.
- Proactive in problem solving and seeking solutions.
- A self-starter who acts with honesty and integrity in all matters, leading by example.
- Understands Plan’s needs and behaves strategically to lead the processes and practices that support achievement of organisational objectives.
- A team player who develops, motivates, coaches and promotes high performance by Security staff and collaborators.
- Organisational awareness – understanding how to get what information and who to keep informed.
- Develops, gives and receives feedback to/from all involved with passion and enthusiasm.
- Seeks to add greater value by being seen as a source of expertise in their field of expertise and is proactive in sharing knowledge and advice.
- Open to feedback and willing to try new approaches and processes.
- Positive, learning attitude, flexibility to adapt practices to the local context.
- Involves and listens to others to ensure strengthening relationships, both internally and externally.
- Demonstrated ability in time management and organisation skills relevant to a senior manager position.
- Excellent interpersonal skills and the ability to work effectively with diverse teams.
- Proven ability to be flexible and work well under pressure in fast-paced team environments.
Excellent negotiation skills (with senior level management and/or governmental authorities).
Good training skills – the ability to develop, implement, facilitate and impart learning to a wide range of audiences.
- Proficient in Microsoft applications and use of relevant software and other applications, e.g. database, internet and management information system.
- Proven ability to communicate in a timely and efficient manner appropriate to the audience that stimulates motivation among many different actors.
- Strong team working skills to lead and motivate people to work in teams at the regional level that currently includes multiple countries.
- Ability to travel extensively, on extremely short notice, and to difficult locations in terms of both security and comfort.
- Influencing and persuading to meet organisational requirements and achieve results.
- Excellent communication skills in English, both written and verbal and able to convey complex matters in easy to understand terms and the ability to pursue and influence behaviour change.
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
- Must be able to travel to difficult locations, on a frequent basis.
Level of contact with children
- Low contact: No contact or very low frequency of interaction.
How to Apply
CLICK HERE to apply online
Please note that only applications and CVs written in English will be accepted.
References will be taken and background and Anti-terrorism checks will be carried out in conformity with Plan International’s child protection standards including appropriate background checks and adherence to our Global Policy on Safeguarding Children and Young People.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
Female candidates are strongly encouraged to apply.
NOTE: closing date for applications is 18th January 2019. We encourage everyone to share widely within your networks.
We regret that only short listed candidates will be contacted.
Plan International is a development organization uniting people to advance the rights of all children. Accordingly, we are an equal opportunity employer and employment is subject to our child protection standards including appropriate background checks and adherence to our Global Policy on Safeguarding Children and Young People.
Disclaimer: Plan International Kenya does not require applicants to pay any fee at whatever stage of the recruitment and selection process. We therefore advise the general public to exercise due diligence when applying for employment.
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