Career Vacancy : Corporation Secretary Job Description
Employment Opportunity : Kenya Leather Development Council Job Recruitment
Kenya Leather Development Council (KLDC) is a State Corporation established by the Government of Kenya under the Kenya Leather Development Council Order, 2011 (Legal Notice No. 114 of 9th September, 2011), under the State Corporations Act (Cap. 446), Laws of Kenya, to provide leadership and policy direction in regulation, production, processing and marketing in leather industry so as to promote equitable development and poverty reduction.
Pursuant to this objective, the Council is seeking to recruit a qualified officer for the position of:
Senior Legal Officer / Corporation Secretary
Job Grade: KLDC 5
Dept / unit: CS / Legal Services Unit
Job Ref No: KLDC/01/2019
Job Purpose: The position is in the Corporation Secretary and Legal Services Unit of the Council. The Unit is responsible for provision of Board’s Secretarial and Council’s legal services.
The job holder is responsible for ensuring the Council functions effectively and operates within its mandate by providing Corporation secretarial services, governance and overall legal advice to the Council as provided within the KLDC Order, 2011 under the State Corporation Act (Cap 446) of the Laws of Kenya and other relevant legislation.
Key Responsibilities / Duties / Tasks
I. Managerial / Supervisory Responsibilities
a) Develop work plans and budgets for the Unit for approval;
b) Oversee the execution of the approved Unit’s work plans and budgets;
c) Oversee performance management in the Unit;
d) Prepare and submit all monthly, quarterly and annual reports for the Unit;
e) Prepare draft board management papers for approval;
f) Identify training needs for the Unit staff;
g) Participate in workforce planning and recruitment of staff within the Unit;
h) Spearhead the development and review of the Council’s strategic plan;
i) Identify procurement needs of the Unit;
j) Mentor and coach Unit staff; and
k) Participate in various Committees in the Council.
II. Operational Responsibilities / Tasks
a) Provide expert and strategic legal advice to the Board and Management;
b) Facilitate the holding of Board and Board Committee Meetings including collecting, organizing and distributing information, documents or board papers required for such meetings;
c) Ensure Board Committees are properly constituted and provided with clear terms of reference;
d) Prepare Annual Board work plan, Board calendar for meetings, take and maintain minutes and communicate board resolutions and action areas for management to attend to Board decisions and resolutions;
e) Continually review developments in corporate governance, facilitate proper induction of Board members into their roles and advise and assist them with respect to their duties and responsibilities;
f) Provide advice to the Board on legal and governance matters;
g) Provide legal advice to the Council and Investors in the Council programme and give due interpretation to the provisions to the Council and other applicable legislation;
h) Ensure safe custody of the Council Seal and other vital legal records and documents including Land Titles and lease agreements;
i) Oversee the drawing, designing and implementation of legal agreements and contracts in liaison with relevant divisions/departments at the Council;
j) Oversee the preparation and processing of legal opinions, legal notices and licensing of Council Enterprises;
k) Oversee research on emerging legal issues and advise the Council accordingly;
l) Liaise with Department of Justice on litigation of national interest;
m) Ensure proper representation for the Council in Court and Arbitration proceedings and liaise with external counsel on legal matters;
n) Carry out Legal Audits;
o) Ensure the Council complies with all its statutory obligations;
p) Identify proactive solutions that will eliminate or mitigate legal risks;
q) Monitor the performance of the Unit including achievement of performance targets; and
r) Provide overall guidance, mentorship, motivation and supervision to staff in the Unit.
I. Financial Responsibility:
a) Development of budgets for the Unit
b) Develop and monitor procurement for the Unit
c) Recommend expenditure for the Unit
II. Responsibility for Physical Assets
a) Responsible for physical assets assigned by the Council;
b) Provide oversight for all the Unit’s physical assets
III. Decision Making:
a) Make strategic, operational and financial decisions for the Unit
b) Plan the work of subordinates
c) Assign work to subordinates
d) Monitor subordinates work performance
e) Appraise/evaluate subordinates performance
IV. Working conditions:
- Works largely in an office environment with occasional travel
Job Competencies (Knowledge, Experience and Attributes / Skills)
- Bachelor of Laws degree from a recognized institution of higher learning.
- Master’s degree in a relevant field will be an added advantage.
Professional Qualifications / Membership to professional bodies
a) Postgraduate Diploma (Kenya School of Law);
b) Member of Law Society of Kenya;
c) Advocate of High Court of Kenya;
d) Registered Certified Public Secretary by Institute of Certified Secretaries (ICS) Kenya;
e) Certificate in computer proficiency from a recognized institution; and
f) Meets the provision of Chapter Six of the Constitution.
Previous relevant work experience required.
Have five (5) years’ relevant experience as Legal Officer, Legal Services or comparable position in the Public Service or reputable organization.
- Analytical skills
- IT proficiency
- Report/Minute writing skills
- Litigation skills
- Team Leadership
- Interpersonal skills
- Communication skills
- Negotiation skills
- Ability to work under pressure
- Attention to detail
Interested candidates are expected to fulfill the requirements of Chapter Six of the Constitution of Kenya.
Specifically, they must obtain and submit with their application, copies of the following:
1. Certificate of Good Conduct from the Directorate of Criminal Investigations
2. Clearance/Compliance Certificate from Higher Education Loans Board (HELB)
3. Tax Compliance Certificate from Kenya Revenue Authority
4. Clearance from Ethics and Anti-Corruption Commission (EACC)
5. Clearance from recognized Credit Reference Bureau (CRB)
Suitably qualified candidates are advised to download and complete the Candidates’ Profile and Application Form HERE (from the ‘Vacancies’ section at www.leathercouncil.go.ke) indicating the Job Reference Number on the Job Application Form and send to kldc.jobadverts@gmaiL.com attaching certified copies of academic certificates and professional qualifications and National ID.
Hand-delivered application can also be dropped at the Council’s Reception Desk located at CPA Centre, 5th Floor, Thika Road, next to KCA University.
Applications should be received not later than 5.00 pm, on Tuesday, 21st May, 2019.
Kenya Leather Development Council is an equal opportunity employer committed to diversity and gender equality.
Women, Youth, Persons with disabilities and those from marginalized communities and minority groups are encouraged to apply.
Please note that only shortlisted candidates will be contacted.
Detailed job description and specifications for the advertised position and the job application form may be found on our website www.leathercouncil.go.ke
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